April showers bring may flowers. And what do may flowers bring?
Even though spring officially started on March 20, it’s not too late to make sure your dentistry is in tip top shape..
According to “How to Spring Clean Your Medical Practice” from The Pulse, Gittleson Zuppas Medical Reality blog, practices should take this time to prepare for the busy appointment season ahead.
“Making sure that your medical practice is clean, tidy, and organized not only presents a professional and reassuring appearance for your patients, it also helps to keep your staff productive and on task,” reads the blog.
To help with the task at hand, GZ Reality offers these tips:
Look at your practice through the lens of your patients
First things first: Try to see your practice through the lens of a patient. “If they see dirt or trash lying around, walls in need of a touchup coat of paint, or even a chair that may be on its last leg, a significant impression is made- whether they’ve been to your practice a gazillion times or they are walking in for the first visit,” reads the blog.
Some questions the real estate company recommends asking yourself when taking stock of your office are:
- Would they see a space that is clean and organized?
- Would they see a space that is welcoming?
- Would they see unsightly garbage or clutter in view?
- Would they see dirty or scuffed walls?
- Would they see broken or badly banged up furniture?
- Would they see carpet in need of a shampoo?
Perceptions matter when it comes to medical practices, and patients should always see yours as professional and thriving. Make a list of the most visible and urgent things to do and prioritize them in terms of importance. When those tasks are complete, you can move on to the less visible items.
Start from the top
Once you’ve determined the needs that are the most pressing and you’ve addressed issues like repainting or conducting minor cosmetic repairs, GZ Reality suggests employing the top-down strategy—start from the ceiling and work your way down.
This includes getting rid of cobwebs in the high corners, dusting ceiling fans and the tops of any window blinds or fixtures, cleaning the tops of shelving or storage areas, etc. These should all be done first. Dirt will trickle down, so by starting from the top, you can ensure that you don’t miss anything.
“Even if you have a cleaning crew that does a regular clean of common areas, you’ll still want to make sure that you’re tackling the places that are hard to reach or that may get missed, such as faux plants, photo frames, lampshades and baseboards,” reads the blog.
Get your staff involved
The more people working on them, the easier these jobs are. Ask your employees to spend a day helping out. You can offer them over time and treat them with lunch or dinner while you all work. This will also help them to feel accountable for and invested in their workplace.
“You can also ask your staff to make sure that their own personal space is clean and organized. Make a checklist of all the things you would like to see done, and then divvy it up between everyone and get to work,” the blog reads.
Ideas of spring cleaning tasks
- Go through the junk drawer, or in some cases, the junk storage cabinet (everyone has one).
- Go through any medications on site, and discard those past the expiration date.
- Get rid of old medical supplies that are never used or have been broken.
- Get rid of paper clutter, and file everything away properly.
- Get rid of old business cards and papers with old logos.
- Get rid of out-dated mail, magazines, and anything that is not pertinent to the practice today.
- Clear digital clutter from computers… such as old files that are no longer necessary or temporary files. Also, be conscious to place important information into properly labeled folders.
“Remember that first impressions matter to your patients, and organization matters to the productivity of your staff. Take some time to give your medical practice a healthy spring clean, and greet the new season ready to take your business up a notch,” the blog reads