Monthly Archives: July 2017

Tick-Tock: Employee Time Records

The Clock

a Mother Goose poem

There’s a neat little clock,–
In the schoolroom it stands,–
And it points to the time
With its two little hands.

And may we, like the clock,
Keep a face clean and bright,
With hands ever ready
To do what is right.

When I think about time, I often go back to a childhood rhyme by Mother Goose that fits me so well—even as an adult. I have a career in the dental industry, where we keep teeth clean and bright, and our hands at the ready to work our craft, by doing what is right. Thinking of this rhyme makes me smile, but what can turn a smile into a frown? The daunting task of record keeping—why I was thinking about time in the first place. To eliminate this feeling of being overwhelmed, try having systems in place that make your job efficient and easier, and brings on the smile!

Have you audited your employee time records processes and procedures lately?

In your employee handbook, you should have established, clearly written timekeeping policies so employees know what’s expected of them. It’s also good practice to review your employee handbook to see if there are any updates that should be made in this area. This handbook is a valuable tool to help you implement policy. It’s also a place to house disciplinary actions for falsifying time records. This goes for anyone who forges a time sheet signature, alters hours worked or clocks in and out for someone else. Did you know that time records are legal documents, and falsifying a time sheet is a violation of federal and state law?

Are you using a reliable source to track employee hours worked?

According to the U.S. Department of Labor: Employers may use any timekeeping method they choose. Any timekeeping plan is acceptable as long as it is complete and accurate. Options are pen and paper writing in a notebook, a time sheet, an Excel spreadsheet, time cards with a clock to punch in and out, an employee badge that tracks when employees swipe in and out, or an automated time clock system/computer software program. Make sure online security practices are in place to protect confidential employee payroll information. Employee time records should be kept for three years at the place of employment or company records office.

For more information see the link below from the U.S. Department of Labor Wage and Hour Division (Revised July 2008) Fact Sheet #21: Recordkeeping Requirements under the Fair Labor Standards Act (FLSA)

Hiring for healthier employees

It’s common sense that happy people make for more productive and innovative employees. Yet 42 percent of workers have left a job due to a stressful environment, and another 35 percent have considered changing jobs due to stress, according to a 2014 Monster.com survey of 6,700 people. It’s high time companies start giving back to their employees—and we’re not referring to a plate of cookies or stale croissants every other year. These 44 businesses go above and beyond, proving that a workplace that considers its employees’ health, happiness, and work/life balance vital to its own success isn’t so far-fetched. From gourmet cafeterias to rooftop beer gardens and unlimited vacation to two-story slides, these companies know what it means to pull together—and have fun—as a team.

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5 Tough HR Interview Questions Worth Preparing For

When you go into that interview room, you want to be ready! You want to have the confidence, along with the skills to maintain your position. Usually, interviewers often ask questions to test your grit and character. The way you go about those questions is to answer honestly, and show maturity in your answer as a way of showing that you have grown from your experience. A vital component in job success is your ability to take criticism, and use it to do better in future situations.

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Companies Should Include Feedback Training in Onboarding

Proper onboarding is the most important task when new hires start and while traditional topics such as benefits and company policies still need to be covered in orientation, the topics should be expanded to include how to provide feedback to other employees and manager. Providing avenues and training for giving for positive and negative feedback can help your team feel empowered to make change and hold one another accountable and praised for jobs well done. 

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Organization and Planning Skills and a Willingness to Get Involved [HR Leader Series]

Sharlyn Lauby, an HR leader and president of ITM Group Inc. of Florida, shares her expertise and knowledge on 3 top reasons she is so successful in business. Planning is essential and organization is key to success. She also encourages employees to get involved, even if it is on a volunteer level, because the experience that you will gain will be invaluable.

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